Bachelor in Elementary Education AACCUP Level IV Phase 1
AREA X – ADMINISTRATION
AREA X – ADMINISTRATION
Exhibit
PARAMETER A: ORGANIZATION
SYSTEM – INPUTS AND PROCESSES
A.S.l. The institution has an organizational structure approved by the Board of Regents/Trustees(BOR/BOT).
A.S.2. Every Office/Unit in the organizational structure has functions approved by the BOR/BOT.
IMPLEMENTATION
A.I.1. The institution is subdivided into administrative units in accordance with the organizational structure.
A.I.2. The functions, duties and responsibilities of the administrative personal/staff in each units/office are identified and carried out.
A.I.3. The Board of Regents/Trustees is supportive with the growth and development of the institution.
A.I.4. The Academic and administrative Council exercise their powers and perform their functions.
A.I.5. The flow of communication among and within units/departments is observed.
OUTCOME/S
A.O.1. The institution has a well-designed and functional organizational structure.
PARAMETER B: ACADEMIC ADMINISTRATION
SYSTEM – INPUTS AND PROCESSES
B.S.1. The Dean/Academic Units Head possesses the required educational qualification and experience and other prescribed requirements needed to administer the College/Academics Unit as follows.
B.S.1.1. Ph. D in Education/related field;
B.S.1.2. Certificate of Registration/Professional License (LET); and
B.S.1.3. Other requirements as prescribed by the Board.
B.S.2. The Department Chair/s, or their equivalent, has appropriate/relevant educational qualification and experience.
B.S.2.1. at least a doctoral degree holder in education and/or related field;
B.S.2.2. a holder of valid certificate of registration and professional teacher’s license.
IMPLEMENTATION
B.I.1. The Dean is assisted by Department Chair/s (or their equivalent) with appropriate/relevant educational qualification and experience.
B.I.2. The Dean implements a supervisory program.
B.I.3. The Dean particates in the recruitement and promotion of the faculty and support staff.
B.I.4. The Dean, the faculty and the admininstration work together for the improvement of the Undergraduate Teacher Education (BEEd) particularly in:
B.S.4.1. setting standards and target;
B.S.4.2. planning of programs and other related activities;
B.S.4.3. Implementing, monitoring and evaluation of plans, programs and other related activies;
B.S.4.4. establishing linkage, partnerships and networking activities;
B.S.4.5. providing opportnities for professional growth and development of the faculty and staff;
B.S.4.6. preparing policies and guidelines on the internal administration and operation of the College/Academic Unit; and
B.S.4.7. preparing guidelines on the proper use and maintenance of facilities, equipment, supplies and materials, etc
B.I.5. Definite criteria and procedures in the selection and promotion of the most qualified faculty and staff are observed.
B.I.6. The Dean, faculty, staff, and students pursue collaborative activities in generating resources and income and in implementing cost-effective measures.
B.I.7. The Dean implements policies and procedures on internal adminstration and operations of the College/Academic Unit.
OUTCOME/S
B.O.1. The College/Academic Unit is efficiently and effectively managed.
PARAMETER C: STUDENT ADMINISTRATION
SYSTEM – INPUTS AND PROCESSES
C.S.1. the institution has an approved and printed Student Handbook/Manual containing policies and guidelines on the following aspects of student life:
C.S.1.1. admission and retention policies;
C.S.1.2. registration requirements;
C.S.1.3. school fees;
C.S.1.4. academic load;
C.S.1.5. transfers;
C.S.1.6. residence, course work, scholastic and graduation requirements;
C.S.1.7. examinations and grading system;
C.S.1.8. scholarships/grants/assistantship;
C.S.1.9. shifting and adding/dropping of course/s/subjects/s;
C.S.1.10. code of conduct and discipline;
C.S.1.11. attendance; and
C.S.1.12. others (please specify) ___________;
IMPLEMENTATION
C.I.1. Student are provided opportunities to participate in the planning and implementation of activities concerning their welfare.
C.I.2. Concerning officials, faculty and staff act promptly on requests, needs and problems of the students.
C.I.3. The admininstration faculty, staff and students work harmoniously and maintain good relationship.
OUTCOME/S
C.O.1. The institution has an effective and functional Student Admininstration.
C.O.2. Policy Implementation is efficeint
PARAMETER D: FINANCIAL MANAGEMENT
SYSTEM – INPUTS AND PROCESSES
D.S.1. The institution has an approved FInancial Development (FDP).
D.S.2. The approved budget is in consonance with FDP.
D.S.3. The institution has specific budgetary allotment for the following:
D.S.3.1. personnel service;
D.S.3.2. maintenance and other iperating expenses (MOOE);
D.S.3.3. capital outlay; and
D.S.3.4. special projects.
IMPLEMENTATION
D.I.1. The institution maintains a Financial Management Office managed by qualified and competent staff.
D.I.2. The financial management personnel are responsible for the efficient management of the institution.
D.I.3. The admninistrative officials, faculty, staff and student representatives participate in the budget preperation and in the procurement program of the institution.
D.I.4. The budget of the institution is fairly and objectively allocated.
D.I.5. The institution allocates funds for the following services and activities:
D.I.5.1. cultural development;
D.I.5.2. athletic and sports development;
D.I.5.3. medical and dental service;
D.I.5.4. library;
D.I.5.5. student body organization;
D.I.5.6. guidance and counseling;
D.I.5.7. improvement of laboratories/shops;
D.I.5.8. repair and maintenance of facilities/equipment;
D.I.5.9. purchase of new equipment, supplies and materials;
D.I.5.10. replacement of old and unserviceable equipment;
D.I.5.11. contruction of new facilities, as needed;
D.I.5.12. improvement/expansion of physical plant
D.I.5.13. extension and community services; and
D.I.5.14. disaster and risk reduction; and
D.I.5.15. auxiliary services, etc;
D.I.6. The Budget alloted for specific expenditures indicated in item 1.5 is in consonance with existing policies and guidelines.
OUTCOME/S
D.O.1. The institution has a sound and effective financial management system.
PARAMETER E: SUPPLY MANAGEMENT
SYSTEM – INPUTS AND PROCESSES
E.S.1. The institution has an approved procurement management system in consonance with the Revised IRR of RA 9184 (Government Procurement Reform Act).
E.S.2. The Institution has a system for the proper disposal of non-serviceable and condemned equipment, supplies and materials.
E.S.3. The office has a storeroom for keeping and securing all equipment, supplies and materials purchased.
IMPLEMENTATION
E.I.1. The institution maintains a Supple Management Office (SMO) managed by qualified staff with specific functions and responsibilities.
E.I.2. The Bids and Awards Committee (BAC) is responsible for the procurement and deliveries of needed equipment, supplies and materials in accordance with the approved Annual Procurement Plan (APP) and Project Procurement Management Plan(PPMP).
E.I.3. The BAC perform its tasks and responsibilities in accordance with recent procurement policies and official issuances.
E.I.4. The SMO office prepares, evaluates and submits the annual inventory of serviceable facilities and equipment.
E.I.5. All approved requests for procurement are published in the Philippine Government Electronic Procurement System (PhilGEPS).
OUTCOME/S
E.O.1. The instution has an efficient and effective Supply Management System
E.O.2. All procurement transaction are transparent.
PARAMETER F: RECORDS MANAGEMENT
SYSTEM – INPUTS AND PROCESSES
F.S.1. The institution has a system of records keeping.
F.S.2. The institution has policies and procedures to ensure the security confidentiality of records.
F.S.3. Policies and procedures on prompt release of records are in place.
IMPLEMENTATION
F.I.1. The institution maintains a Records Managements Office (RMO) managed by a qualified Records Officer.
F.I.2. A records system is installed in offices where it allows easy access to information needed by concerned parties.
F.I.3. The Human Resource Management Office (HRMO) maintains accurate, up-to-date and systematically filed records of faculty and non-teaching personnel.
F.I.4. The following updated records are made available to concerned parties:
F.I.4.1. minutes of the Board of Regents/Trustees meetings;
F.I.4.2 minutes of the faculty meetings; e.g. minutes of the Academic Council meetings;
F.I.4.3 faculty/non-teaching personnel individual files;
F.I.4.4 faculty/non-teaching personnel performance evaluation results; and
F.I.4.5 other records such as:
F.I.4.5.1 student directory;
F.I.4.5.2 alumnni directory;
F.I.4.5.3 permanent records of students;
F.I.4.5.4 reports of the Director/Dean;
F.I.4.5.5 annual reports;
F.I.4.5.6 accomplishment/progress reports
F.I.4.5.7 scholarship records;
F.I.4.5.8 statistical data;
F.I.4.5.9 financial records of students;
F.I.4.5.10 inventory of property; and
F.I.4.5.11 proceedings of administrative investigation (if any).
F.I.4.5.12 others, (please specify)
OUTCOME/S
F.O.1. The institution has a commendable Records Management System.
PARAMETER G: INSTITUTIONAL PLANNING AND DEVELOPMENT
SYSTEM – INPUTS AND PROCESSES
G.S.1. The institution has an approved Strategic Development Plan (SDP) available in printed and/or electronic forms.
G.S.2. There is a system of monitoring the implementation of the SDP.
IMPLEMENTATION
G.I.1. The Institution’s Planning and Development Unit plans, monitors and evaluates planned activities and targets.
G.I.2. The planning process is a cooperative and participative endeavor of the administration, the faculty staff, and the students.
G.I.3. The SDP is implemented, monitored, evaluated, reviewed and updatede regularly.
OUTCOME/S
G.O.1. The SDP is congruent with the VMGO, as well as with the local, regional and national development goals and agenda.
PARAMETER H: PERFORMANCE AND ADMINISTRATIVE PERSONNEL
SYSTEM – INPUTS AND PROCESSES
H.S.1. The Institution has an approved peformance evaluation system for the administrative personnel which includes the following items:
H.S.1.1 competence;
H.S.1.2 quality of work;
H.S.1.3 work ethic (punctuality, wise use of time, etc.);
H.S.1.4 creative ability and innovations;
H.S.1.5 ability to handle internal and external presssures; and
H.S.1.6 interpersonal relations.
IMPLEMENTATION
H.I.1. The institution regularly monitors and evaluates the performance of the administrative staff.
H.I.2. The results of performance evaluation of the adminsitrative personnel are utilized:
H.I.2.1 to improve performance and deliviery of services; and
H.I.2.2 for promotion
OUTCOME/S
H.O.1. The administrative personnel/staff have commendable performance.